One of our clients is searching for a Purchasing Clerk & Office Administrator to join their enterprise. The chosen candidate will be responsible for a number of purchasing duties, as well as assisting the COO with any administrative tasks related to the Company's needs overall.
Responsibilities:
- Process client orders by issuing invoices for items on hand and placing orders with suppliers for non-stock items.
- Update client orders with lead times as per supplier Order Confirmations.
- Inputting of goods according to the Supplier Invoice; this process includes checking retail price, updating item description and identifying if goods are for stock or for clients.
- Processes Invoices / Delivery Notes according to supply.
- Declare all incoming European goods via the NSO Supplementary Declaration System.
- Assisting the Accounts Department with clerical inputting, filing and processing needs
- To assist COO in any duties related to the overall company needs. This includes but is not limited to;
- Assisting in weekly internal company meetings with employees and taking action based on the outcomes.
- Supervising the general tidiness and upkeep of the entire premises and all internal upgrading works
- Handling internal maintenance such as Lift/ Server / PABX / AC service.
- Maintaining records and setting appointments for Company Vehicles Services, VRT, and cleaning.
- Maintaining records and replenishing employee uniforms.
- Upkeeping and placing orders for company and office supplies and stationery (such as bags,
- disposables, water bottle balance for machines, and all groceries).
- Managing new employees during the onboarding process.
- Procuring and presenting quotes to the COO for any purchases needed.
- Assist the COO in creating and procuring advertising and promotional material, as well as managing the company social platforms; creating content to publish and overseeing client requests.
Requirements
- Candidates must already reside in Malta, with the legal right to work in Malta
- Fluency in both Maltese AND English is a must
- Self-driven, self-motivated, driven and adaptable to changing exigencies
- Highly organised, process oriented and attention to detail
Education and Experience
- A Level Standard of Education as a minimum
- Prior local experience in procurement, administration or office management is a must
- In addition to the above, candidates with a background within the shipping/logistics industry will be given preference
Job Reference: CB207
Supply Chain, Transport & Warehousing Jobs in Malta involve logistics and transportation of products. Jobs in supply chain, transport & warehousing include logistics, procurement, warehousing, supply planning, air, land and sea freight, route operation, drivers and courier roles.